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University Archivist

Position overview

Position title: University Archivist
Salary range: $60,116 - $92,074, commensurate with qualifications and experience
Percent time: Full-time (100%)
Anticipated start: As soon as possible after initial review of the applications.
Position duration: This position is a member of the Professional Librarians Unit (LX) and is represented by the American Federation of Teachers (AFT). The initial appointment will be a full-time appointment. Non-temporary appointments to the Librarian Series at UCSC are offered as potential career or career status as appropriate (see Article 4 D. Terms of Service of the UC-AFT labor contract). In accordance with policy, the selected candidate will undergo the Librarian Peer Review process where their performance will be reviewed and assessed. The Librarian Peer Review outcomes will determine the candidate’s suitability to receive career status and to move through the ranks.

Application Window

Open date: November 4, 2022

Next review date: Wednesday, Dec 7, 2022 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.

Final date: Friday, Jun 30, 2023 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

The University Library at the University of California, Santa Cruz (UCSC) invites applications for the position of University Archivist, which will serve under the direction of the Head of Special Collections and Archives. The position leads the development of the UC Santa Cruz University Archives collections and services, with the dual aim of curating the historical records of the campus and extending awareness and use of the collections. A priority for the position will be actively engaging with student organizations and groups to ensure the student experience is included broadly within the Archives. Additionally the University Archivist will establish strong relationships with administrative and academic partners within the Library, across campus, and in the UC system to ensure the proactive and systematic transfer of historical records. The scope of the collection includes historical materials, in any format, that document the history and functions of all areas of the UC Santa Cruz campus.

In collaboration with colleagues in the Processing Unit, the University Archivist will undertake the acquisition, arrangement, and description of archival collections that document all aspects of University history, including student life as well as the work of faculty and administration. The University Archivist will curate exhibits and develop curriculum-integrated programming and outreach focused on campus history with a particular focus on engaging with current students to document their experiences. As part of the Special Collections team, the University Archivist will participate in departmental instruction and reference programs, including serving a regular shift on the Special Collections Reference Desk and providing specialized community-centered research assistance and primary source literacy instruction.

In support of the above activities, the University Archivist will be assigned the following duties:

  • Develop, implement, and evaluate priorities and policies for retaining materials of permanent historical value to the campus;
  • Partner with students in documenting the student experience, providing mentorship and developing experiential learning opportunities;
  • Engage in outreach initiatives among students, faculty, administrators, alumni, and public user groups;
  • Work closely with the campus Records Manager to ensure that campus records of permanent value are appropriately retained;
  • Provide leadership, consultation, and outreach to campus units about responsibilities for historical records, both analog and digital, including web-archiving efforts;
  • Promote the use and understanding of University Archives to researchers, students, alumni, university personnel, and the public;
  • Collaborate with University Archivists at other UC campuses on system-wide university archives issues;
  • Participate and represent the UC Santa Cruz University Archives in appropriate archival, historical, or scholarly organizations.

To be eligible for consideration, applicants must meet the qualifications outlined in the Basic Qualifications section of this posting. In addition, applicants with any combination of the following preferred qualifications or experience are encouraged to apply:

  • Experience working with University Archives, preferably engaging with students and student organizations in this work;
  • Knowledge of strategies for and commitment to addressing diversity, equity, and inclusion issues in collection building;
  • Knowledge of efficient archival processing procedures and standards;
  • Knowledge of web-archiving;
  • Knowledge of standards for acquisition and preservation of born-digital materials;
  • Experience providing reference service, preferably in a research library or archives setting;
  • Experience working creatively, independently, and collegially in a diverse and dynamic academic community.

We are most interested in finding the best candidate for the job and recognize that the successful candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet all of the qualifications/experiences listed above.

UCSC values diversity, equity, and inclusion and is committed to hiring faculty and staff who share these values. UCSC is a Hispanic-Serving Institution (HSI) with a high proportion of first-generation students. To be considered, candidates must understand the barriers facing historically oppressed groups in higher education, and, through education, teaching, research, professional activity, and/or creative practice, demonstrate effective strategies that support the success of underrepresented groups in creative, professional, and/or scholarly fields. Activities promoting equity and inclusion at UC Santa Cruz will be recognized as important university service during the librarian review process.

The successful candidate will become a member of the Librarians Association of the University of California (LAUC). Research, publication, and/or service to the University and profession are expected for continuing advancement. More information can be found at the Librarians Association of the University of California.

Applicants are invited to attend an informational webinar to learn more about the position, the campus, and the University Library. If interested, please register using the links provided:

  • Wednesday, November 16th, 2022 from 5:00 – 6:00 pm PT (registration)
  • Tuesday, November 29th, 2022 from noon – 1:00 pm PT (registration)

The attendee list will be hidden to ensure confidentiality. Live captioning will be provided via Zoom Live Transcript. Inquiries and nominations may be directed to Teresa Mora Head, Special Collections & Archives (

The hiring unit will not sponsor employment-eligible immigration statuses for this position.

University Library:


Basic qualifications (required at time of application)
  • An ALA-accredited MLS or MLIS degree, or masters or higher degree in a relevant field such as public history, or archival management.
  • A minimum of two years' full-time professional experience working with archival collection management tools to process archival materials, in an academic research institution or similar environment.
  • Knowledge of the ways that minoritized groups have been marginalized in higher education and strategies for creating inclusive and antiracist collections and environments.
  • Demonstrated experience managing projects and developing processing plans.
  • Experience working with current and emerging issues, trends, workflows, literature, and standards in the archival profession.
  • Record of contributions to diversity, equity and inclusion in higher education.

Application Requirements

Document requirements
  • Curriculum Vitae - Your most recently updated C.V. or resume.

  • Cover Letter - Letter of application that briefly summarizes your qualifications and interest in the position, including how you meet the position’s advertised basic qualifications.

  • Statement of Contributions to Diversity, Equity, and Inclusion - Statement addressing your understanding of the barriers facing traditionally underrepresented groups and your past and/or future contributions to diversity, equity, and inclusion through teaching and professional or public service. Candidates are urged to review guidelines on statements (see before preparing their application.

Reference requirements
  • 3-5 required (contact information only)

Applicants must provide the names and contact information of their references (a minimum of three [3] are required and a maximum of five [5] will be accepted). The hiring unit will request confidential letters* from the references of those applicants who are under serious consideration. Additionally, the committee may elect to contact the applicant’s references to ask follow-up questions. Please note that your references, or dossier service, will submit their confidential letters directly to the UC Recruit System.

*All letters will be treated as confidential per University of California policy and California state law. For any reference letter provided via a third party (i.e., dossier service, career center), direct the author to UCSC’s confidentiality statement at

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Campus Information

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Inquiries regarding the University’s equal employment opportunity policies may be directed to the Office for Diversity, Equity, and Inclusion at the University of California, Santa Cruz, CA 95064 or by phone at (831) 459-2686.

Under Federal law, the University of California may employ only individuals who are legally able to work in the United States as established by providing documents as specified in the Immigration Reform and Control Act of 1986. Certain UCSC positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check (see The university sponsors employment-based visas for nonresidents who are offered academic appointments at UC Santa Cruz (see

UCSC is a smoke & tobacco-free campus.

If you need accommodation due to a disability, please contact Disability Management Services at (831) 459-4602.

UCSC is committed to addressing the spousal and partner employment needs of our candidates and employees. As part of this commitment, our institution is a member of the Northern California Higher Education Recruitment Consortium (NorCal HERC). Visit the NorCal HERC website at to search for open positions within a commutable distance of our institution.

The University of California offers a competitive benefits package and a number of programs to support employee work/life balance. For information about employee benefits please visit

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. New University of California employees should refer to Appendix F, Section II.C. of the policy for applicable deadlines. (Capitalized terms in this paragraph are defined in the policy.) Federal, state, or local public health directives may impose additional requirements. Additional information and resources for compliance are located on the campus COVID-19 Vaccines webpage.


Job location

Santa Cruz, California